Event Registration System & On-site Badge Printing for Conferences & Exhibitions

Designed for real event conditions – from peak arrival traffic to last-minute changes

Get a Quote

QR Check-In + Lucky Draw

You make it really painless for us. 10/10… in fact, 11/10!

Trusted by Leading Brands and Event Organisers

D&Ds, Gala Dinners, Award Ceremonies, Town Halls, Trade Shows, Road Shows & Promotion Campaigns

Everything You Need for Event Registration & Badge Printing

From Microsites and RSVP to Name Badge Printing and Lead Capture

Event Registration

Serviced white-labelled event micro site setup
Make immediate updates to the site using Einstein, our AI Agent
Set up RSVP, including breakout session selection & capacity quotas
Generate a unique QR code for every approved attendee

On-Site Registration

Scan QR codes or type to search by names / other details
Track attendance in real time
Manage walk-ins and last-minute changes easily
Managed by dedicated, trained on-site technicians

Name Badge Printing

Print badges instantly within seconds
Supports sustainable paper badges, plastic cards, stickers and labels
Customise badge layouts for different attendee types
Enable seamless lead capture for exhibitors and sponsors

Also need engagement tools?

Over 50 Tools built for Experiential Lead Generation & Engagement

AI Activations, Redemption Mechanisms, Gamified Experiences, Photo Booths and more.

Why choose us

Trusted at scale, designed for real-world event complexity

Fast Onsite Flow

Fast onsite registration, instant badge printing and real-time attendee tracking.

Trusted by Leading Organisations

Trusted by global brands and government agencies, at events with up to 100,000 guests.

Proven Across Regions

Proven across 10,000+ live events in Singapore, APAC and EMEA.

End-to-End Integration

Fully integrated system from registration to engagement, ensuring a seamless end-to-end event experience.

3 Types Of Name Badge Printing

We offer a range of name badge printing solutions to suit your event needs:

Sticker Labels

Fastest and most flexible

Sticker labels can be pasted directly onto clothing or applied onto a pre-printed badge template to create a full event badge.

Best for: Networking events, internal events

Why choose this: Fast setup, flexible content, suitable for different guest categories, and easy to integrate with QR check-ins or breakout-room access.

Important consideration: The printer prints in black on the sticker label only. On-site colour printing is not possible.

Typical setup: Brother label printers such as QL-700, QL-720NW, QL-800 or QL-820NWB, with common label heights such as 29mm or 63mm.

Direct Thermal Printed Paper Badges

Professional conference badges with strong, pre-produced branding

We can prepare pre-printed paper badge stock in advance, then print each attendee’s details on-site in black when they check in.

The badge templates come in fan-fold with perforated edges and pre-cut lanyard holes. The printout is folded to create a tear-resistant double-sided badge.

Best for: Conferences, summits, corporate forums and events with a confirmed badge design before event day.

Why choose this: Professional finish, durable badge stock and fast on-site personalisation.

Important consideration: The printer prints black on the badge stock only, so different badge designs usually require separate pre-printed templates. On-site colour printing is not possible.

Typical setup: Zebra direct thermal printers such as ZD500, ZD620 or ZD621. Production time for the badge stock is typically required before the event.

COLOUR PRINTED Paper Badges

Maximum flexibility for different attendee types and last-minute changes

This option prints directly onto blank badge stock using colour badge printers. This allows every registration counter to print any badge type, design or attendee category without needing separate pre-printed templates.

To improve durability, the badge stock can include a sticker backing. After printing, the backing is peeled and the badge is folded onto itself to form a double-sided, tear-resistant badge for lanyard use.

Best for: Conferences, exhibitions and multi-category events where badge designs may vary by attendee type.

Why choose this: Full-colour on-site flexibility, easier handling of last-minute changes, and one printer setup that can support multiple badge designs.

Important consideration: The print quality is more flexible but typically not as refined as factory pre-printed badge stock. Procure 2 weeks in advance to have the event’s key visual pre-printed on the badge stock in the factory.

Typical setup: Epson ColorWorks C4050 with blank fan-fold badge stock.

How it works

An end-to-end managed service for conferences, exhibitions, gala dinners and corporate events.

01 Microsite Creation

White-labelled event microsite for your conference, exhibition or corporate event
Event branding, agenda, speaker information and key event details
Custom registration form fields, guest categories and conditional logic
Mobile-friendly experience for invited guests and attendees

02 RSVP & Registration Flows

Group registrations for departments, teams, companies or invited guest groups
Breakout session registration, capacity limits and waitlist logic
Approval flows, custom form routing and attendance eligibility rules
Confirmation emails, reminder emails and personalised QR code issuance

Distributing Personalised QR codes in E-Invites and Printed Cards

03 On-Site QR Registration

QR code scanning at registration counters, kiosks or handheld devices
Name, email, company or custom-field lookup for guests without QR codes
Walk-in registration, last-minute changes and live attendance updates
Managed by trained on-site technicians when required

04 Name Badge Printing

Sticker labels for fast throughput at dinners, roadshows and high-volume arrivals
Paper badges for professional conferences, with lanyards and QR codes
Plastic badges for VIP events, conferences and exhibitions
Supports event-grade printers such as Zebra ZD621 for direct thermal printing and Epson ColorWorks C4050 for colour badge output

05 Check-ins, Access Control & Lead Capture

Session check-ins, breakout room tracking and zone-based access control
VIP, media, staff or restricted-area access validation
Exhibitor and sponsor lead capture through badge or QR code scans
Post-event attendance, check-in and scan reports

Frequently Asked Questions

Common questions about registration, QR invites and lucky draw operations

Can you generate the QR codes but we send the invites ourselves?

Yes! If you have an invitation card artwork, we will merge the QR codes into the artwork so that you can individual JPG files with personalised invite cards.

Can we send the QR codes / E-Invites from an email address we provide?

Yes, you can. We will require you to provide us with SMTP connection details, e.g. server, username and password. Other security and compliance settings might also need to be set depending on your email service provider, e.g. allowing SMTP connections for that specific username.

Do you do printing of the invitation cards?

We generally do not, but are happy to refer you to our preferred partner.

What is the maximum number of guests your systems can support?

The largest registration process we’ve supported is for 30k pax whereas the largest lucky draw we’ve supported is for 500k participants with more than 4 million chances in total. The system is able to support beyond that and just needs proper hardware and infrastructure configuration.

How many on-site registration stations will my event require?

There are many factors that contribute to this recommendation, for example…

How many guests are you expecting at the event? Generally, the more guests expected, the higher number of stations required.
How long do you have for your guests to register on-site? Generally, the shorter the time, the higher number of stations required.
How will your guests arrive? Will there be chartered buses so many people arrive at once? If everyone is expected to arrive at the same time, more stations are required.
What further interactions do you need with the guest after the system marks them as being present at the event? Do we need to print a name badge for them? Do they need to select a door gift? Generally, the more interactions expected, the higher number of stations required.

Here are a few recommendations for a few specific situations…

An event expecting 400 guests without special transport arrangements, the need to distribute door gifts and need to print any badges will require 2 on-site registration stations to clear the queue effectively within an hour.

An event expecting the same 400 guests without special transport arrangements, but with a need to print paper-based name badges will require 5 on-site registration stations with paper badge printers to clear the queue effectively within an hour.

Do you have backups in case your system fails?

Yes! We have hourly backups for our RSVP system deployments and 5-minute backups for our on-site deployments, as well as online mirrors for some events to make sure that registration can go on.

Are your registration and lucky draw screens customisable?

Yes, they are fully white-labelled and customisable. Upon confirming an event with us, we will provide you with a channel kit that contains design guidelines so that you can create a background in line with your event’s theme.

Does your lucky draw system have an auto-inclusion feature so that participants who are not able to make it to the event can also win if they are lucky?

Yes! It also has an exclusion feature for participants that may not win, e.g. temp staff, spouse of employees, or directors of a company. Upon confirming an event with us, we will provide you with a channel kit that contains guidelines on creating the guest list.

Why Print Badges?

The core on-site tools and support needed to run registration smoothly

Access Control. Including a QR code on your guests’ name badges allow you to scan them before they enter breakout rooms or restricted venues. The check-in and access control system is a part of Searix’s Registration Systems.

Extend With Name Display Systems. Perfect for graduation and promotion ceremonies! Guests that scan prior to going up to stage can be placed into a queue of names to be displayed on a larger screen.

Automate For Large Turnouts. When you have fewer than 100 guests, it’s easy to pre-print name badges and search for them during registration. However, once your turnout reaches the hundreds or thousands, this becomes unscalable and unsustainable, especially with multiple badge designs.