Event Registration System & On-site Badge Printing for Singapore Conferences

Yes! If you have an invitation card artwork, Searix can merge the QR codes into the artwork so that you can send individual JPG or PDF files with personalised invite cards.

Yes, you can. As long as you provide usable SMTP connection details, e.g. server, username and password or API key. Other security and compliance settings might also need to be set depending on your email service provider, e.g. allowing SMTP connections for that specific username.

Yes, we can enable the ticket and payment module for you to collect payments via PayPal or Stripe.

Yes, promo codes can be defined and corporate invoices can also be generated from the system. The content of the invoices can be configured to your billing entity.

Searix minimises the chances of emails landing in spam folders through best practice configurations such as SPF, DKIM and DMARC records, as well as the usage of good reputation email servers that are not on any known email blacklists.

However, if we deploy the RSVP / ticketing system on a new domain name, some corporate email servers may recognise emails from newly-registered domains as spam mail despite the configurations being in place.

To alleviate such matters, we recommend either:

• For internal recipients: Whitelisting the email server IP internally with the help of your IT team’s support; or
• For external recipients: Include an “alternative email” field in the RSVP form that encourages your registrants to key in their personal email address for an alternative receiving inbox that does not use corporate spam filters.

We generally do not pre-print invitation cards for distribution before an event, but are happy to refer you to our preferred local partners.

The largest registration process Searix has supported is for 300,000 pax. The system is able to support beyond that and just needs proper hardware and infrastructure configuration.

We can import your confirmed guest list into our system and operate the on-site registration and badge printing aspects of your event.

There are many factors that contribute to this recommendation, for example…

• How many guests are you expecting at the event? Generally, the more guests expected, the higher number of stations required.
• How long do you have for your guests to register on-site? Generally, the shorter the time, the higher number of stations required.
• How will your guests arrive? Will there be chartered buses so many people arrive at once? If everyone is expected to arrive at the same time, more stations are required.
• What further interactions do you need with the guest after the system marks them as being present at the event? Do we need to print a name badge for them? Do they need to select a door gift? Generally, the more interactions expected, the higher number of stations required.

Here are a few recommendations for a few specific situations…

An event expecting 400 guests without special transport arrangements, the need to distribute door gifts and need to print any badges will require 2 on-site registration stations to clear the queue effectively within an hour.

An event expecting the same 400 guests without special transport arrangements, but with a need to print paper-based name badges will require 5 on-site registration stations with paper badge printers to clear the queue effectively within an hour.

Contact us with your requirements for a personalised recommendation!

Most fully managed Searix event registration and on-site badge printing deployments are usually budgeted at US$7,000 to US$14,000 for a one-day event. This typically covers the registration system, on-site equipment, badge consumables and trained technicians as a fully managed service.

Software-only, DIY packages or smaller on-site support setups may be scoped differently.

Your exact quote depends on factors including:

• Microsite and RSVP form complexity
• Number of event days and registration equipment – laptops, kiosks and badge printers
• Consumables – badge stock, sticker labels and printer media
• Extensions – lead capture, access control, session tracking, and the associated devices
• Data management – guest list imports, RSVP flows, approvals and reporting
• Location charges – e.g. moving the setup between venues or overseas deployments
• Number of on-site technicians and their hours

A one-day seminar with two sticker-label stations sits at the lower end; a multi-day exhibition with colour badge printing across many counters sits at the higher end. Share your event details with us for a precise quote.

Searix provides registration and badge printing services in Singapore and other major cities in Asia and the Middle East.

Specialised badge printing equipment and trained technicians are available in various cities including Singapore, Kuala Lumpur (Malaysia), Bangkok (Thailand), Jakarta (Indonesia), Hong Kong, Tokyo (Japan) and Dubai (UAE).

Experienced technicians may also travel to your event location, depending on schedule, equipment and visa/logistics requirements.

Searix maintains a strong inventory of registration equipment in Singapore, including registration kiosks, iPads, and both Zebra as well as Epson ColorWorks printers for badge printing.

Searix also has specialised hardware equipment rental partners to manage mega scale events.

Searix’s registration systems require a stable internet connection to work. If you are organising an event at common business event venues like Marina Bay Sands, Raffles City Convention Centre, Suntec Singapore Convention & Exhibition Centre, the free WiFi is often sufficient to support it.

For venues that may not have free and reliable WiFi, Searix can recommend Internet provision partners to assist.

Yes! Searix has 10-minute backups for our registration systems, so that the maximum data loss for each event will be 10 minutes.

For more critical setups, we can also add warm or hot mirror servers.

Yes, they are fully white-labelled and customisable. Upon confirming an event with Searix, we will provide you with a channel kit that contains design guidelines so that you can create a background in line with your event’s theme.